The platform's privacy policy for parents

Version 1.0 · Last updated: 04.07.2026

This is an English translation of our Danish privacy policy, provided for your convenience. In case of any discrepancy, the Danish version applies.

This privacy policy describes how the Min Børnepasser platform processes personal data about parents when you create an account and use the app.

1. Who is responsible?

The platform is operated by:

Ukrudtskrigeren ApS
CVR (Danish company reg. no.): 45779971
Email: apps@ukrudtskrigeren.dk
Address: Kløvervænget 37, 6100 Haderslev, Denmark

In this privacy policy we are referred to as "the platform", "we", "us" or "Min Børnepasser".

2. What is the platform's role?

Min Børnepasser provides a digital platform for private childminders and parents.

For some data we process information as part of operating the platform, for example login, security, support and technical functionality. Here the platform is the data controller.

For data processed on behalf of the individual childminder/childcare arrangement, the platform acts as a data processor for the childminder. Here the childminder is the data controller.

Each childminder has their own privacy policy, which describes the childminder's processing of information about you and your child in that specific childcare arrangement.

3. What information does the platform process?

We may process the following information about you as a parent:

Name
Email address
Phone number, if you enter it in the app
Role/relationship to the child, e.g. Mum, Dad or Other
Login and user details
Information about the link to a child and a childcare arrangement
Technical information about your use of the app
Acceptance of privacy policies and agreements
Messages, calendar data, absence, sick/well reports and basic details, when these are processed via the app on behalf of the childminder

We also process information about your child when it is recorded in the app by you or the childminder, for example:

The child's name
Date of birth
Basic details
Drop-off and pick-up times
Absence records: sick, absent, holiday, day off and well again
Doctor/medical practice and phone number (for use in emergencies)
Approved pick-up persons
Calendar information and messages
Photos of the child, if the childminder your child is attached to uses the photo feature

The app only records that a child has been reported sick or well — that is, a practical absence status. The platform does not process information about what is wrong with the child, diagnoses, symptoms or other health details. We encourage you not to write unnecessary health information in messages and notices.

If the childminder your child is attached to uses the photo feature, photos of your child may be processed in the app. Photos on the notice board ("from the day") are shared with the parents in the arrangement and are deleted automatically after 7 days. If the childminder uses the child's own folder, photos may be stored during the childcare period; when your child leaves, you receive a download link valid for 30 days, after which the photos are deleted. The photos are stored in the EU. Processing of photos is based on the consent you give to the childminder's own privacy policy, and the platform stores the photos on the childminder's behalf.

4. What is the information used for?

The information is used to:

Create and administer your user access
Link you to your child and the relevant childcare arrangement
Give access to the app's features
Enable messages between parents and childminder
Show calendar, absence, sick/well reports, basic details and pick-up information
Send relevant notifications
Ensure technical operation, security and troubleshooting
Document acceptance of privacy policies and agreements
Provide support if you contact us

5. Legal basis

For the platform's own processing, the processing is typically based on:

Contract (Article 6(1)(b)) — the steps necessary to provide the app's features to you.
Legitimate interest (Article 6(1)(f)) — our legitimate interest in operating and administering the platform, protecting it against misuse and errors, maintaining operational stability and developing the service further.
Legal obligation (Article 6(1)(c)) — where we are required to retain certain information.
Consent (Article 6(1)(a)) — where this is relevant and required. Consent can be withdrawn at any time without affecting the lawfulness of processing carried out before the withdrawal.

When the platform processes information on behalf of the childminder, this is done on the childminder's instructions and under a data processing agreement between the childminder and the platform.

6. Who can see the information?

Parents can see information about their own child and their own details.

The childminder can see relevant information about the child and the parents, which is necessary for the childcare relationship.

Other parents cannot see your private messages, your phone number or information about your child, unless this is specifically part of a shared feature where it is clearly indicated.

7. Data processors and sub-processors

We use technical suppliers to operate the app, hosting, database, login, notifications and technical infrastructure.

Examples may include:

Google Firebase / Google Cloud (hosting, database, login) — with servers located in the EU (Frankfurt, Germany)
Apple and Google in connection with app distribution and push notifications
Any suppliers used for support

We only use suppliers to the extent necessary to operate the app.

8. Data location and transfers to third countries

Information is generally processed and stored within the EU/EEA, as our Firebase/Google Cloud environment is located in Frankfurt (Germany).

In certain cases — for example support, operations or push notifications — a supplier such as Google or Apple may process information outside the EU/EEA. Where this happens, the transfer is based on a valid transfer mechanism, typically the European Commission's Standard Contractual Clauses (SCC) and/or the EU-US Data Privacy Framework.

9. Storage and deletion

Information is only kept for as long as necessary:

Account details are deleted no later than 30 days after your account is closed or you stop using the app.
Documentation of acceptances (privacy policies and agreements) is kept for up to 5 years in order to document the agreements entered into.
Information we are legally required to retain is kept for the statutory period.
Photos of your child (if the childminder uses the photo feature): photos on the notice board are deleted automatically after 7 days; photos in the child's own folder are made available to you when the child leaves, via a download link valid for 30 days, and are deleted afterwards.

Information about your child that is processed on behalf of the childminder is deleted or returned on the childminder's instructions when the child leaves the childcare arrangement. Questions about this can be directed to the relevant childminder.

10. Automated decisions

The platform does not use automated decision-making or profiling with legal effect or similarly significant impact on you or your child.

11. Your rights

Under data protection law you have, among others, the right to:

Access to information about you
Rectification of inaccurate information
Erasure in certain cases
Restriction of processing
Object to processing
Data portability in certain cases

If you wish to exercise your rights, you can contact us at: apps@ukrudtskrigeren.dk

If your request concerns information for which the childminder is the data controller, we may refer you to the relevant childminder.

12. Complaints

You can complain to the Danish Data Protection Agency (Datatilsynet) if you believe that your information is processed in breach of the rules.

Datatilsynet — www.datatilsynet.dk

13. Changes

We may update this privacy policy. If we make changes, you will be notified in the app, and if the changes require new acceptance, you will be asked to accept the new version before you can continue using the app.

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